Executive Assistant

POSITION TITLE: Executive Assistant

REPORTS TO: Senior Vice President, National Affairs

SUPERVISION EXERCISED: May serve as Supervisor for interns, serve as liaison between administrative and managerial staff as needed, and provide training on processes and software.

LOCATION: Anywhere ADL has an office; New York, New York or Washington, D.C. strongly preferred

Grade/Class: Grade C, Non-Exempt, Non-Union

ABOUT THE ORGANIZATION:

ADL is the leading anti-hate organization in the world. Founded in 1913, its timeless mission is “to stop the defamation of the Jewish people and to secure justice and fair treatment to all.” Today, ADL continues to fight all forms of antisemitism and bias, using innovation and partnerships to drive impact. A global leader in combating antisemitism, countering extremism, and battling bigotry wherever and whenever it happens, ADL works to protect democracy and ensure a just and inclusive society for all.

PRIMARY FUNCTION

To provide a broad range of administrative and project management support as well as substantive assistance to the SVP of National Affairs and their respective departments.

Primary:

• Provide support to the SVP of National Affairs and their respective departments, including program support, expenses, administrative processing, and scheduling.
• Day-to-day engagement with the National Affairs Department's operations, including managing calendars, supporting meetings, and engaging in project coordination.
• Coordinate projects and issues with National Affairs teams.
• Maintain administrative records for key projects and the National Affairs Department's Front Office budget.
• Work closely with accounting and finance team to execute vendor contracts and payments.
• Conduct research, analyze content, write memoranda, prepare PowerPoint presentation, and more on areas related to National Affairs Departments.
• Compile, prepare and submit data and reports for internal and external stakeholders.
• Secondary:
• May serve as a point of communication for external contacts and stakeholders.
• Lead certain projects and initiatives.

Skills:

• Preference for experience with Airtable, PowerPoint, Salesforce, and other dashboards and data visualization platforms.
• Strong computer skills (including Word, Excel, and PowerPoint), analytical and interpersonal skills.
• Excellent written communication skills.
• Demonstrated ability to prioritize and multi-task to complete projects.
• Exceptional attention to detail.
• Strong customer service and communication.
• Strong team player.

Attributes:

• Outstanding levels of tact, diplomacy, and confidentiality.
• Calm and effective under pressure.
• Strong attention to detail and follow up.
• Enjoys working in a team environment.
• Highly effective problem-solving skills.
• Anticipates needs and is proactive.
• Passion for ADL’s mission.

WORK EXPERIENCE:

• The ideal candidate has a several years working in a professional office, including experience as an executive assistant.

EDUCATION:

• An Associate’s degree or equivalent experience is required

WORK ENVIRONMENT:

• ADL is a hybrid environment; this role may require 3 days in the office.

COMPENSATION:

• This position has a salary range of $65,000-$75,000. This salary range is reflective of a position based in New York, New York. Please note that actual salaries are commensurate with experience and reflect the budget for a given position, and since ADL has a location-based compensation structure, there may be a different range for candidates in other locations. For an overview of our total rewards package, please visit https://www.adl.org/about/careers.

ADL values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of underrepresented ethnic groups, foreign-born residents, and veterans to apply. ADL is an equal opportunity employer. Recruitment, hiring, promotions and other terms, conditions and privileges of employment shall be maintained in a manner which does not discriminate on the basis of age, race, creed, religion, color, national origin, sex, sexual orientation, gender expression, marital status, physical or mental disability, veteran status, or military status, or in violation of any applicable Federal, state or local laws.   

ADL will ensure that individuals with disabilities are provided reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. For individuals with disabilities who would like to request an accommodation to support the interview process, please contact Talent & Knowledge at talentacquisition@adl.org.   

ADL will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable State, Local, and Federal laws. 

The information in this job description indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, or be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job, nor is it to be interpreted as a contract for employment.